Send a Daily Summary Email with Important Tasks and Meetings

In today’s fast-paced work environment, staying on top of tasks and meetings can be a daunting task. Sending a daily summary email with important tasks and meetings can help employees stay organized and focused. In this article, we will explore how to create a Python script to send a daily summary email.

Why Send a Daily Summary Email?

Sending a daily summary email can help employees:

• Stay organized and focused on important tasks and meetings
• Avoid last-minute reminders and notifications
• Have a clear understanding of their daily priorities
• Collaborate more effectively with team members

Python Script to Send a Daily Summary Email

To create a Python script to send a daily summary email, we will need to use the following libraries:

• Python 3.x
• schedule
• email
• datetime

import schedule
import time
import smtplib
from email.mime.multipart import MIMEMultipart
from email.mime.text import MIMEText
from datetime import datetime

# Define the email server settings
SMTP_SERVER = 'smtp.gmail.com'
SMTP_PORT = 587
FROM_EMAIL = 'your_email@gmail.com'
PASSWORD = 'your_password'

# Define the email subject and body
SUBJECT = 'Daily Summary Email'
BODY = 'This is the daily summary email.\n\n'

# Define the list of tasks and meetings
tasks = [
    {'title': 'Task 1', 'description': 'This is task 1', 'start_time': datetime(2023, 3, 20, 9, 0, 0), 'end_time': datetime(2023, 3, 20, 10, 0, 0)},
    {'title': 'Task 2', 'description': 'This is task 2', 'start_time': datetime(2023, 3, 20, 10, 0, 0), 'end_time': datetime(2023, 3, 20, 11, 0, 0)},
    {'title': 'Meeting', 'description': 'This is a meeting', 'start_time': datetime(2023, 3, 20, 11, 0, 0), 'end_time': datetime(2023, 3, 20, 12, 0, 0)}
]

# Define the email body
email_body = ''

# Loop through the tasks and meetings
for task in tasks:
    email_body += f"{task['title']}: {task['description']}\n"
    email_body += f"Start Time: {task['start_time'].strftime('%Y-%m-%d %H:%M:%S')}\n"
    email_body += f"End Time: {task['end_time'].strftime('%Y-%m-%d %H:%M:%S')}\n\n"

# Create the email message
msg = MIMEMultipart()
msg['From'] = FROM_EMAIL
msg['To'] = 'recipient_email@example.com'
msg['Subject'] = SUBJECT
msg.attach(MIMEText(email_body, 'plain'))

# Send the email
server = smtplib.SMTP(SMTP_SERVER, SMTP_PORT)
server.starttls()
server.login(FROM_EMAIL, PASSWORD)
server.sendmail(FROM_EMAIL, 'recipient_email@example.com', msg.as_string())
server.quit()

print('Email sent successfully!')

How to Use the Python Script

To use the Python script, follow these steps:

1. Replace the email server settings, FROM_EMAIL, and PASSWORD with your own email server settings and email credentials.
2. Replace the list of tasks and meetings with your own tasks and meetings.
3. Run the Python script using Python 3.x.
4. The script will send a daily summary email with important tasks and meetings to the specified email address.

Conclusion

Sending a daily summary email with important tasks and meetings can help employees stay organized and focused. The Python script provided in this article can be used to automate the process of sending a daily summary email. By replacing the email server settings, FROM_EMAIL, and PASSWORD with your own email server settings and email credentials, you can customize the script to fit your specific needs.

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