Create Daily Meeting Agendas Based on Calendar Events

In today’s fast-paced work environment, meetings are an essential part of getting work done. Whether it’s a team meeting, project meeting, or daily stand-up, meetings can be a great way to stay aligned and focused. But without a clear agenda, meetings can quickly become unproductive and inefficient. In this post, we’ll explore how to create daily meeting agendas based on calendar events using Python.

The Importance of Meeting Agendas

Meeting agendas are essential for several reasons:

• They keep meetings focused and on track
• They ensure all necessary topics are discussed
• They help attendees prepare and stay engaged
• They reduce meeting time and increase productivity

Creating Daily Meeting Agendas

To create daily meeting agendas based on calendar events, we’ll use a Python script that integrates with Google Calendar. This script will fetch upcoming events, extract the relevant information, and create a meeting agenda.

# Import required libraries
import datetime
import pytz
from googleapiclient.discovery import build
from google_auth_oauthlib.flow import InstalledAppFlow
from google.auth.transport.requests import Request

# If modifying these scopes, delete the file token.pickle.
SCOPES = ['https://www.googleapis.com/auth/calendar']

# The ID and secret of your Google Calendar API credentials
CLIENT_SECRET_FILE = 'client_secret.json'
TOKEN_FILE = 'token.pickle'

# Create the Google Calendar API client
creds = None
if os.path.exists(TOKEN_FILE):
    with open(TOKEN_FILE, 'rb') as token:
        creds = pickle.load(token)
if not creds or not creds.valid:
    if creds and creds.expired and creds.refresh_token:
        creds.refresh(Request())
    else:
        flow = InstalledAppFlow.from_client_secrets_file(
            CLIENT_SECRET_FILE, SCOPES)
        creds = flow.run_local_server(port=0)
    with open(TOKEN_FILE, 'wb') as token:
        pickle.dump(creds, token)

service = build('calendar', 'v3', credentials=creds)

# Set the start and end dates for the meeting agenda
start_date = datetime.datetime.now(pytz.UTC)
end_date = start_date + datetime.timedelta(days=1)

# Fetch upcoming events for the specified date range
events_result = service.events().list(calendarId='primary', timeMin=start_date.isoformat() + 'Z', timeMax=end_date.isoformat() + 'Z', singleEvents=True, orderBy='startTime').execute()
events = events_result.get('items', [])

# Create the meeting agenda
meeting_agenda = ''

for event in events:
    start = event['start'].get('dateTime', event['start'].get('date'))
    meeting_agenda += '🕒 ' + start + ' - ' + event['summary'] + '\n'

# Print the meeting agenda
print(meeting_agenda)

Conclusion

In this post, we’ve explored the importance of meeting agendas and how to create daily meeting agendas based on calendar events using Python. By automating the process of creating meeting agendas, you can save time, increase productivity, and ensure your meetings are productive and focused. Try out this script and see how it can help you streamline your daily meetings!

We’d love to hear from you!

What’s the biggest challenge you face when it comes to creating daily meeting agendas?

How do you currently prioritize tasks and events in your daily schedule?

What’s one thing you’d like to achieve by implementing a more structured daily meeting agenda?